Send personalized proposals at scale

Last year, we introduced Vivian AI Assistant to help recruiters move faster on time-consuming work like chat messages, screening, and submission prep for inbound applications. Together, those three tasks streamlined key parts of the inbound workflow to give recruiters back valuable time and increase application-to-placement rates by up to 15%.

What happened next was revealing. Recruiters visited the Vivian Talent Pool 37% more than before. In other words, by making the inbound side of recruiting more efficient, AI Assistant created the space for recruiters to focus on the other critical side of the job: finding talent for priority roles.

To help recruiters optimize this part of their workflow as well—and to arm them with a single solution that can scale as they do—we’ve now expanded Vivian AI Assistant to take on a fourth task: proposals.

With AI Proposals, recruiters can generate candidate lists, create personalized outreach, and send proposals in a streamlined flow that keeps them in control from start to finish. In beta, that meant they sent proposals nearly 12x faster than before and saw up to 3x higher candidate response rates!

The result is a more complete AI Assistant that helps recruiters work more efficiently across the full workflow, while freeing up more time for the human side of their job: building relationships, earning trust, and making the right match.

How AI Proposals works

Recruiters start by selecting the job they want to fill and choosing the number of proposals they wish to send. They then create a message template using smart attributes that will adapt to each candidate’s info, or by letting AI generate a message and tweaking as needed.

Using that input, Vivian AI Assistant generates a list of top matching candidates along with proposal messages tailored to each of them. Rather than forcing recruiters to rewrite every message from scratch, AI Assistant adapts the outreach so it feels specific and relevant to each candidate.

To help recruiters evaluate each match, a highlights section shows why a candidate is a strong fit. This includes signals like specialty, relevant experience, licensure, and job type preferences, along with behavioral signals that are invisible from a profile alone, such as recent searches, previous screenings, and prior applications. AI Assistant also flags candidates a recruiter has already engaged, making it easier to build on existing relationships.

Throughout the workflow, recruiters stay in control. They can review each proposal, edit messages, remove candidates, adjust inputs, and regenerate the list before sending. When everything looks right, they can send the full set at once.

What used to take repeated manual work now happens in one streamlined flow: choose the job, guide the message, review AI-selected candidates, and send personalized proposals at scale.

Early access: Be the first to adopt AI Proposals

For teams already using Vivian AI Assistant, AI Proposals allows recruiters to save even more time and significantly improve outbound performance. For teams who haven’t yet adopted AI Assistant, it's a simple way to start seeing measurable results fast. 

AI Proposals is available for all agencies and health systems. If you're already on Vivian, reach out to your Customer Success Manager. If you’re new to Vivian, get in touch at sales@vivian.com to schedule a demo or learn more.